Facilities Coordinator

About the position

The Facility Coordinator will plan and coordinate activities related to the operation, security, and maintenance of the Novi facility. This role will be the Project Lead coordinating the transition and division of facilities and equipment that result from the divestiture of ICS and LDC. The Facility Manager will take the lead on contract negotiations with the landlord and service providers and will develop proposals to address future needs for the  facility.

Responsibilities

• Oversee the maintenance and alteration of the office areas and equipment, as well as layout and arrangement of the office facilities
• Manage facilities, mail and shipping/receiving. Responsible to establish a process that ensures  daily shipments are processed and packages are received and distributed accordingly.
• Implement and maintain Novi shipping policy and procedures
• Coordinate with Customs on international shipping (incoming/outgoing) to ensure compliance with applicable regulations and laws
• Establish a process to monitor and maintain office supplies inventory
• Manage relationships with vendors, service providers, and property manager
• Manage contract and price negotiations with office vendors, service providers; including building rental negotiations, remodeling planning and management, and purchases of furniture, fixtures, and equipment. Create purchase orders, IPA for office/building needs
• Establish and maintain record retention policy for external storage facilities  
• Ensure that vendor invoices are reviewed by appropriate department manager and approved for payment
• Take the lead in rentals of external space / property for offsite storage
• Manage access and working accommodations for office visitors
• Maintain EPA ID for HazMat disposal
• P2P process of invoices
• Monthly/Quarterly Minority Reporting
• Oversee general building safety and security issues

Requirements

• Bachelor’s degree in Business Administration, Logistics or related discipline (preferred)
• 10 or more years of experience in office management including building services, maintenance, and shipping & receiving
• Experience working with R&D and/or manufacturing
• Experience negotiating and reviewing contracts
• Experience developing and implementing policies and procedures
• Knowledge of office management responsibilities, systems and procedures
• Experience and knowledge of IT infrastructure (preferred)
• Excellent time management skills and the ability to multi-task
• Demonstrates attention to detail and strong problem solving skills
• Shows initiative and the ability to operate independently
• Proficient in MS Office

Application / Contact

If this sounds interesting and likely the right challenge for you, we look forward to receiving your application!

Please register your CV/resume and cover letter.

Within your application, please inform us regarding your notice period and salary expectations.

The applications will be handled on an ongoing basis and the position may be filled before the application deadline date.